Volody partners with SMBC, LexisNexis & AMT to Shape the Future of Legal AI - Read Press Release →

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Volody partners with SMBC, LexisNexis & AMT to Shape the Future of Legal AI - Read Press Release

Volody partners with SMBC, LexisNexis & AMT to Shape the Future of Legal AI- Read Press Release

5,000+ Contracts, 80% Fewer Delays: A $2.53B Auto Giant's Turnaround

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80%

Fewer Contract Delays

5K+

Supplier Contracts Managed

116+

Years of Industry Expertise

42K+

Employees Supported Globally

Executive Summary

The company was previously managing contracts with no standardized approval workflows, relying on physical signatures, and storing agreements across fragmented, disconnected locations. Renewal dates and obligations had no unified tracking system, and communication gaps between legal and business teams consumed significant strategic capacity. Administrative overhead absorbed 72% of legal team capacity, and manual inefficiencies were estimated to cost $47.3 million annually.

Volody replaced these manual processes with a centralized, automated CLM built for global automotive manufacturing, digitizing signatures, unifying contract storage, and automating renewal tracking and stakeholder collaboration-helping the business cut contract-related delays by 80% while supporting a $2.53B+ revenue operation across multiple continents.

Problem Statement

Manual Contracting Was Creating Global Operational Risk

As a Fortune 500 automotive manufacturer with operations spanning multiple continents, the organization managed contracts through undefined approval processes, physical signatures, and fragmented storage. Renewal dates and contractual obligations had no unified tracking, and communication gaps between legal and business teams wasted valuable strategic capacity. As a result, administrative overhead consumed 72% of legal team capacity.

The Challenge

Fragmented Processes Put OEM Delivery Commitments At Risk

The organization's global manufacturing scale outpaced its ability to manage contracts consistently. Approval workflows were undefined, causing contracts to stagnate in email for days, while legacy paper-based signatures required printing, mailing, and manual tracking across locations.

As a result, teams faced fragmented document storage, invisible contract tracking, and cross-departmental friction that slowed decision-making. Limited visibility into renewal dates and obligations created risk of missed deadlines and unfavorable terms across the organization's global supplier network.

Key Challenges were:

No standardized approval workflows caused contracts to stagnate

1

2

Physical signature processes created major administrative overhead

Contracts were scattered across locations with no central repository

3

4

No unified system properly tracked renewal dates and obligations

Communication gaps between legal and business teams caused delays

5

6

word Administrative overhead consumed nearly 72% of legal team capacity

1

No standardized approval workflows caused contracts to stagnate

3

Contracts were scattered across locations with no central repository

5

Communication gaps between legal and business teams caused delays

2

Physical signature processes created major administrative overhead

4

No unified system properly tracked renewal dates and obligations

6

word Administrative overhead consumed nearly 72% of legal team capacity

Without a unified system, the organization risked continued OEM delivery delays, missed renewal deadlines, and an overburdened legal team unable to support its global manufacturing scale.

The Solution

A Centralized CLM Built For Global Automotive Manufacturing

The organization partnered with Volody to build a platform tailored to its global supplier network, manufacturing systems, and OEM relationships.

Volody first worked to understand the company's existing contract processes, ERP integrations, and OEM delivery requirements across all manufacturing locations. Based on this, the platform was configured to centralize and automate contracting at scale.

Centralized repository: Unified storage for all manufacturing contracts, supplier agreements, and OEM documentation with advanced search.

Standardized workflows: Customized approval processes for different automotive contract types while maintaining global consistency.

Enhanced requisition forms: Configured automotive specific requisition forms to ensure comprehensive supplier and OEM information capture.

Collaborative drafting: Enabled real time contract creation and negotiation with full version control across stakeholders.

Manufacturing MIS: Delivered customized reports, executive dashboards, and automated renewal reminders.

See how Volody helped a top e-commerce retailer streamline its contract management.

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Implementation

A 12-Week Implementation Across Global Manufacturing Operations

The implementation was a 12-week engagement, with the platform customized to the company's manufacturing locations, supplier relationships, and OEM delivery schedules.

The implementation process involved:

Manufacturing Assessment → Automotive Integration Planning → Legacy Contract Migration → Workflow Standardization → Requisition Configuration → Repository Setup → Collaborative Drafting Setup → MIS Deployment

A key part of the implementation was migrating supplier and OEM agreements into Volody, creating a centralized and searchable repository supporting 5,000+ supplier contracts.

The implementation team worked closely with legal, procurement, and manufacturing stakeholders to configure workflows around existing operations while introducing greater automation and visibility.

Contracts used to sit in email for days waiting on approvals nobody had documented. Volody gave us one system to draft, sign, and track every supplier agreement, and that alone has cut our contract delays dramatically

- Head of Legal

The Result

Centralized Contracts, Digital Signatures, And 80% Fewer Delays

The implementation gave the company a centralized, automated environment to manage supplier and OEM contracts across its global manufacturing footprint. With digital signatures, unified tracking, and standardized workflows in place, the legal and procurement teams gained greater speed, consistency, and visibility across the entire contract lifecycle.

Key Outcomes:

80% Fewer Contract Delays

Reduced bottlenecks caused by undefined approval processes

5,000+ Contracts Managed

Unified the global supplier and OEM contract portfolio

Digital Signature Adoption

Replaced paper-based signatures with a fully digital process

Centralized Contract Repository

Brought scattered agreements into one searchable platform

Automated Renewal Tracking

Eliminated missed deadlines through unified obligation monitoring

Stronger Cross-Team Collaboration

Closed communication gaps between legal and business teams

About the Client

A Fortune 500 automotive manufacturing powerhouse with 116+ years of industry expertise, the company generates $2.53+ billion in annual revenue through automotive component manufacturing, assembly, and global distribution serving major OEMs worldwide. It operates with 42,000+ qualified employees across multiple continents and holds 240+ patent applications with 256+ invention disclosures, reflecting continuous innovation leadership.

Company Size: $2.53+ Billion

Industry: Automotive

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