57%
1K+
100%
1K+
Executive Summary
The company was previously relying on an sign and store only platform with no drafting or negotiation capabilities, forcing teams to rely on disparate tools. This created metadata blind spots with no visibility into key terms, deadlines, or obligations, while manual reporting delayed and compromised CFO decision-making. Contracts were scattered across decentralized storage, impeding retrieval and governance.
Volody replaced this fragmented approach with a unified CLM covering the entire contract lifecycle, consolidating 1,000+ legacy contracts, integrating with ERP and CRM systems, and deploying real-time CFO dashboards-helping the company cut contract turnaround by 57%, from 70 days to 30 days, while achieving 100% metadata visibility.
Problem Statement
An Execution-Only Platform Couldn't Support Full Lifecycle Contracting
As a leader in the coatings market, the company relied on a platform limited to contract execution, with no drafting or negotiation capabilities, forcing teams to rely on disparate tools. This created metadata blind spots with no visibility into key terms, deadlines, or obligations, while contracts remained scattered across decentralized storage systems.
The Challenge
Fragmented Tools And Poor Visibility Slowed Decision-Making
The company's sign and store only platform could not support the full contract lifecycle, forcing legal and business teams to rely on disparate tools for drafting and negotiation. This fragmentation created metadata blind spots, leaving no visibility into key terms, deadlines, or obligations across the organization.
As a result, manual reporting produced delayed, error-prone data that hindered CFO decision-making, while contracts scattered across multiple systems impeded retrieval and governance. The company needed a single platform to manage the entire contract lifecycle with the depth and intelligence its scale demanded.
Key Challenges were:
Without a unified system, the company risked continued visibility gaps, slower CFO decision-making, and governance challenges that could limit its ability to scale contracting alongside its market leadership.
The Solution
A Unified, AI-Driven CLM Built For Full Lifecycle Control
Leadership needed a single CLM platform to manage the entire contract lifecycle. Volody stood out for its depth of integration, centralized architecture, and AI-driven intelligence tailored to enterprise needs.
The platform was configured to standardize workflows, consolidate legacy contracts, and connect with existing ERP and CRM systems for automated data sync and reporting.
Standardized workflows: Designed clear approval hierarchies and templates, eliminating drafting delays
Centralized repository: Consolidated 1,000+ legacy contracts into one secure platform with role-based access
Automated processes: Integrated with ERP and CRM systems to automate reminders, notifications, and data sync
Advanced reporting: Deployed real-time dashboards for contract performance, financial metrics, and risk alerts
Obligation tracking: Enabled continuous monitoring of deliverables, renewals, and compliance milestones
Implementation
A Rapid 6-Week Rollout For Maximum Impact
The implementation was a 6-week rollout, covering workflow standardization, contract consolidation, system integration, reporting, and obligation tracking.
The implementation process involved:
Workflow Standardization → Legacy Contract Consolidation → Repository Setup → ERP & CRM Integration → Automated Reminders Setup → Advanced Reporting Deployment → Obligation Tracking Configuration → Go-Live
A key part of the implementation was consolidating 1,000+ legacy contracts into one secure platform with role-based access, replacing the company's decentralized storage approach.
The implementation team worked closely with legal, finance, and business teams to configure workflows and integrations around existing ERP and CRM systems.
Our old platform could only handle execution, so drafting and negotiation happened everywhere else. Volody gave us one system for the entire contract lifecycle, and now our CFO gets real-time numbers instead of delayed reports
- Head of Legal & Finance Operations
The Result
Full Lifecycle Control, Real-Time Insights, And 57% Faster Cycles
The implementation gave the company a unified, AI-driven environment to manage contracts across the entire lifecycle. With legacy contracts consolidated and real-time dashboards in place, legal, finance, and business teams gained greater speed, visibility, and confidence in contract-related decisions.
Key Outcomes:
57% Faster Turnaround
Reduced contract lifecycle from 70 days to 30 days on average.
100% Metadata Visibility
Enabled instant access to key terms, obligations, and deadlines.
Real-Time CFO Insights
Delivered up-to-the-minute dashboards on contract metrics.
1,000+ Users Adopted
Achieved seamless rollout across legal, finance, and business teams.
Contracts Consolidated
Unified 1000+ legacy agreements into one secure, searchable platform.
Scalable Architecture
Built to support future growth and new business streams.
About the Client
The Company was formed in 1997 as a joint venture between two industry giants, leads the coatings market with innovative, sustainable solutions for the automotive, industrial, and marine sectors. With a dominant presence in India and a relentless focus on quality and R&D, the company drives significant market share and industry leadership.
Company Size: $ 5 billion
Industry: Paints & Coatings
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