70%
5K+
117
100%
Executive Summary
The company was previously managing lease agreements and property contracts across a large portfolio of residential and commercial projects with limited standardization and manual tracking, which slowed project kick-offs and hindered visibility across its 25+ city footprint.
Volody replaced these manual processes with a centralized CLM tailored to the company's property portfolio, standardizing templates and workflows and giving leadership real-time visibility into contract status-helping the company speed up workflows by 70% and unify its contract management across all active projects.
Problem Statement
Manual Lease Tracking Couldn't Scale With Portfolio Growth
As a market-leading property developer operating 350+ projects across 25+ cities, the company managed lease agreements and property contracts through largely manual, disconnected processes. This limited standardization across project types and made it difficult for leadership to maintain visibility into contract status and milestones at scale.
The Challenge
Manual Processes Limited Visibility Across A Growing Portfolio
The firm's rapid project growth across 350+ projects outpaced its manual, spreadsheet-driven approach to contract management. Data entry across five disparate systems created redundancy and errors, while high contract variability prevented standardization and slowed project kick-offs.
As a result, teams faced approval confusion with no structured workflows, leading to unclear responsibilities and delays. Limited integration between systems meant manual processes could not scale to support the firm's rapid project growth or complex client engagements.
Key Challenges were:
Without a unified, integrated system, the firm risked continued data errors, project delays, and an inability to scale its contracting operations alongside its rapid global growth.
The Solution
A Centralized CLM Built For Property Portfolio Management
The firm selected Volody's AI-powered CLM for its industry-proven integration capabilities, flexible customization, and mission-critical support. Leadership needed deep connectivity with SAP, Salesforce, Laserfiche, and five other systems, along with a platform adaptable to unique workflows and growing volumes.
Volody worked to integrate these core systems, migrate legacy agreements, and standardize workflows around the firm's project-based way of working.
Deep system integration: Connected SAP, Salesforce, Laserfiche, and other core systems through custom APIs.
Legacy contract migration: Migrated 5,000+ legacy agreements with automated metadata extraction.
Standardized templates: Configured 117 custom templates with defined approval processes for various project types.
Automated obligation management: Delivered custom MIS reports and dashboards for real-time visibility.
Collaborative drafting: Enabled online negotiation and version control with a centralized, searchable repository.
Implementation
A Structured Rollout Across The Company's Property Portfolio
The implementation was a 12-week, end-to-end deployment, covering system integration, workflow standardization, and intelligent automation.
The implementation process involved:
System Integration & API Development → Legacy Contract Migration → Workflow Standardization → Template Approval Configuration → Obligation Management Automation → Repository Rollout → Collaborative Drafting Setup → Go-Live
A key part of the implementation was migrating 5,000+ legacy agreements with automated metadata extraction, creating a centralized and searchable repository across all projects.
The implementation team worked closely with the firm's legal and operations stakeholders to configure workflows and integrations around its existing systems and project types.
Managing lease agreements and contracts across dozens of cities used to mean chasing paperwork project by project. Volody gave us one system with full visibility, and our teams move faster with far less manual work
- Director of Legal Operations
The Result
Unified Systems, Standardized Templates, And 70% Higher Productivity
The implementation gave the company a more centralized, standardized environment to manage lease agreements and property contracts across its national portfolio, improving speed and consistency across its 25+ city footprint.
Key Outcomes:
70% Productivity Increase
Achieved through streamlined workflows and eliminated manual errors.
5,000+ Contracts Managed
Unified storage and retrieval across all projects.
117 Custom Templates Built
Standardized for project types with configurable workflows.
100% Verified Data Accuracy
Achieved through seamless system integration and reduced redundancy.
Automated Reminders & Reports
Delivered real-time visibility into obligations and deadlines.
Five Core Systems Connected
Integrated SAP, Salesforce, Laserfiche, and other core platforms.
About the Client
A market-leading property developer with 40+ years of experience, the company is known for its commitment to quality and reputation for innovation. It operates 350+ residential and commercial projects across 25+ cities, leveraging technology and sustainable practices to deliver ₹6,500 crores in annual revenue.
Company Size: 65 Billion
Industry: Real Estate
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