Volody partners with SMBC, LexisNexis & AMT to Shape the Future of Legal AI - Read Press Release →

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Volody partners with SMBC, LexisNexis & AMT to Shape the Future of Legal AI - Read Press Release

Volody partners with SMBC, LexisNexis & AMT to Shape the Future of Legal AI- Read Press Release

From Manual To Modern: Poultry Operations Transformed

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30K+

Contracts Managed

70%

Reduction in Manual Tasks

500+

Trademarks & Licenses Tracked

10

Weeks Rollout Time

Executive Summary

The company was previously managing contracts scattered across multiple physical locations, with manual edits creating unauthorized-change risks and offline signatures raising validity concerns. Procuring stamp paper nationwide caused delays, and manual processes limited accurate tracking of payment terms and approvals across its 1,000+ location network.

Volody replaced these manual processes with a digital CLM built for nationwide scale, digitizing 5,000+ contracts, introducing QR based verification, and connecting the platform directly to the accounting system-helping the company reduce manual tasks by 70%, unify 30,000+ contracts, and achieve 100% data integrity.

Problem Statement

Nationwide Scale Was Outgrowing Manual Contract Processes

As a poultry leader operating across 1,000+ locations nationwide, the company managed contracts through dispersed physical storage, making retrieval time-consuming. Manual edits created data-integrity concerns, offline signatures raised validity doubts, and procuring stamp paper nationwide caused operational delays. As a result, financial controls around payment terms and approvals remained inconsistent.

The Challenge

Physical Contracts And Manual Signatures Slowed Nationwide Operations

The company's nationwide scale, spanning 1,000+ locations and thousands of vendor relationships, outpaced its ability to manage contracts through physical storage and manual processes. Drafting transparency gaps allowed unauthorized changes to go unnoticed, while offline signatures created compliance risk and validity doubts.

As a result, procuring stamp paper across the country caused operational friction and delays, while manual financial processes made it difficult to accurately track payment terms and approvals. This limited the company's ability to scale its contracting operations alongside its growing farmer and distribution network.

Key Challenges were:

Contracts scattered across locations, slow retrieval

1

2

Manual edits led to unauthorized changes and integrity risks

Offline signatures created validity doubts and compliance risks

3

4

Procuring stamp paper nationwide caused delays and friction

Manual processes hindered accurate payment tracking

5

6

Approval processes lacked consistency across locations

1

Contracts scattered across locations, slow retrieval

3

Offline signatures created validity doubts and compliance risks

5

Manual processes hindered accurate payment tracking

2

Manual edits led to unauthorized changes and integrity risks

4

Procuring stamp paper nationwide caused delays and friction

6

Approval processes lacked consistency across locations

Without a unified digital platform, the company risked continued operational friction, compliance exposure, and limited visibility across its rapidly growing nationwide network.

The Solution

A Fully Digital CLM Built For Nationwide Scale

The company selected Volody for its comprehensive customization, deep integration capabilities, and industry-grade security, seeking a CLM solution tailored to its nationwide operations.

Volody worked to digitize the company's contract repository, secure its drafting process, and connect contracting directly to its financial systems. The platform was configured to bring visibility and control across 1,000+ locations.

Digital contract repository: Digitized 5,000+ contracts with physical-location tags for instant retrieval.

Secure drafting & tracking: Applied password protection and full audit trails to prevent unauthorized edits.

QR code verification: Implemented QR-based identification for rapid contract lookup and enhanced security.

Automated drafting: Enabled AI-driven contract generation based on party specifications, reducing manual edits.

Integrated payment management: Connected the CLM to the accounting system for seamless invoicing and vendor payment tracking.

See how Volody helped a top e-commerce retailer streamline its contract management.

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Implementation

A 10 Week End-To-End Digital Transformation

The implementation was a 10 week, end-to-end deployment covering contract digitization, secure drafting, verification, automation, and financial integration.

The implementation process involved:

Digital Repository Setup → Location Tagging → Secure Drafting Configuration → QR Verification Rollout → Automated Drafting Setup → Payment System Integration → User Training → Go-Live

A key part of the implementation was digitizing 5,000+ contracts with physical-location tags, creating a searchable repository accessible across all 1,000+ locations.

The implementation team worked closely with the company's legal and finance stakeholders to configure secure drafting, QR verification, and payment integration around existing operations.

We were dealing with stamp paper logistics and manual signatures across a thousand locations. Volody digitized our entire contract process and connected it to our accounting system, giving us control we never had before

- Head of Legal & Compliance

The Result

Digitized Contracts, Secure Drafting, And 70% Less Manual Work

The implementation gave the company a fully digital environment to manage contracts, trademarks, and payments across its nationwide network. With 30,000+ contracts centralized and secure drafting in place, the legal and finance teams gained greater efficiency, security, and financial control across the entire contracting ecosystem.

Key Outcomes:

70% Fewer Manual Tasks

Achieved through comprehensive automation of drafting and tracking.

30,000+ Contracts Managed

Centralized and made searchable across 1,000+ locations.

500+ Trademarks Tracked

Ensured full compliance and IP protection nationwide.

24% Better Financial Controls

Improved through integrated payment-term automation.

100% Achieved in Data Integrity

Achieved via secure drafting, version control, and QR verification.

Nationwide Contract Visibility

Enabled instant retrieval through digital, location-tagged records.

About the Client

A trusted poultry leader supporting 25,000+ farmers, the company runs robust production and processing operations, delivering top quality poultry products nationwide through an extensive distribution network. It maintains an unwavering commitment to safety, nutrition, and farmer empowerment across its operations.

Company Size: Supporting 25,000+ Farmers

Industry: Food and Beverage

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