Navigating Operational Complexities
Paper-Based Storage: Thousands of physical contracts scattered across departments, making retrieval nearly impossible.
Ad-hoc Approvals: Email‐based sign-offs left no audit trail and caused frequent delays.
Version Chaos: Manual version control led to errors and inefficient offline negotiations.
Obligation Blindspots: Incomplete data prevented reliable tracking of milestones and compliance deadlines.
The Prescription for Efficiency
Seeking a secure, centralized solution, the hospital selected Volody’s AI-powered CLM for its healthcare-grade security and tailored workflows. Key selection criteria:
HIPAA-level data protection
Automated audit trails
Intuitive interface for clinicians and administrators
Rapid six-week deployment
A Strategic Treatment Plan
Phase 1: Assessment & Design (Weeks 1–2)
Mapped 1,600+ existing agreements (vendor, service, research partnerships)
Defined approval matrices by department (clinical, procurement, legal)
Phase 2: Platform Deployment (Weeks 3–4)
Rolled out a secure digital repository with role-based access
Configured standardized approval workflows and eSignature
Phase 3: Automation & Training (Weeks 5–6)
Enabled online collaboration with real-time version control
Set up automated alerts for renewals and obligation deadlines
Conducted hands-on training for 150+ staff across departments
A Healthy Return on Investment
24% Admin Cost Reduction: Through automated workflows and digitized storage
80% Manual Task Elimination: Enabling staff to refocus on patient care
1,000+ Contracts Managed: Centralized and searchable across all sites
15 Standardized Templates: Reducing drafting time and errors
100% Audit Readiness: Automated trails for every action and approval
The hospital now operates with unmatched efficiency and compliance, freeing resources to enhance patient outcomes and expand services.
About the Client
A renowned multi-specialty hospital chain delivering advanced medical procedures across seven locations. Serving 500,000+ patients annually with 1,000+ employees, they’re celebrated for clinical excellence and patient-centric care.
Company Size
Serving 500,000+ patients annually
Industry
Healthcare
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