40%
35%
1,200+
30+
Executive Summary
The company was previously drafting contracts from scratch with no pre-approved templates, causing delays and inconsistencies. Approval bottlenecks hid contract status in untracked emails, there was no platform to enforce mandatory legal reviews before signing, and contract data was scattered across spreadsheets and emails. Manual processes couldn't guarantee adherence to complex regulations.
Volody replaced these manual processes with a tailored CLM built for enterprise-scale automation, introducing 30+ pre-approved templates, centralizing 1,200+ legacy contracts, and automating review and signature workflows-helping the company cut drafting time by 40%, speed up approvals by 35%, and achieve 100% compliance checks before signing.
Problem Statement
Manual Drafting Was Creating Delays And Compliance Gaps
As a diversified industrial powerhouse spanning cement, sugar, power, and refractory sectors, the company had legal teams drafting contracts from scratch with no pre-approved templates, causing delays and inconsistencies. Approval status was hidden in untracked emails, and there was no platform to enforce mandatory legal reviews before execution. As a result, contract data remained scattered and compliance risk stayed unmanaged.
The Challenge
Manual Drafting And Data Silos Slowed Contract Execution
The company's diversified, multi-sector operations outpaced its manual approach to contract drafting and approval. With no pre-approved templates, legal teams drafted every agreement from scratch, causing delays and inconsistencies across business units. Approval bottlenecks went untracked in email inboxes, hiding contract status from stakeholders who needed visibility.
As a result, there was no platform enforcing mandatory legal reviews before signing, and contract data was scattered across spreadsheets and emails throughout the enterprise. Manual processes couldn't guarantee adherence to the complex regulations governing the company's diversified industrial operations.
Key Challenges were:
Without a centralized, automated system, the company risked continued drafting delays, compliance exposure, and limited visibility across its diversified industrial operations.
The Solution
A Tailored CLM Built For Enterprise-Scale Automation
Volody was selected for its enterprise-scale automation, seamless integration, and agile customization. A discovery phase with legal teams pinpointed specific challenges across the company's diversified business units, enabling a bespoke implementation.
The platform was configured to standardize drafting, centralize legacy contracts, and enforce compliance checks before every signature.
Custom workflows: Automated review and signature flows for each contract type, eliminating delays.
Template library: Built a central store of 30+ pre-approved templates accessible to business units.
Central repository: Delivered secure, searchable storage for 1,200+ legacy contracts with advanced tagging.
Real-time reporting: Provided dashboards and MIS reports offering leadership instant visibility.
Version management: Enabled online collaborative drafting with automated version control and audit trails.
Implementation
A Rapid 7-Week Rollout Across Business Units
The implementation was a 7-week rollout, beginning with a discovery phase involving legal teams to identify specific challenges across the company's diversified business units.
The implementation process involved:
Discovery & Requirement Mapping → Workflow Design → Template Library Creation → Legacy Contract Migration → Repository Setup → Reporting Dashboard Configuration → Version Control Setup → Go-Live
A key part of the implementation was centralizing 1,200+ legacy contracts into a secure, searchable repository with advanced tagging.
The implementation team worked closely with legal stakeholders across the company's cement, sugar, power, and refractory business units to configure workflows around existing processes.
Legal was drafting every contract from scratch and chasing approvals through email. Volody gave us pre-approved templates and automated workflows, and now compliance checks happen before anything gets signed, not after
- Head of Legal & Compliance
The Result
Faster Drafting, Enforced Compliance, And A Centralized Repository
The implementation gave the company a streamlined, automated environment to manage contracts across its diversified business units. With pre-approved templates, automated workflows, and mandatory compliance checks in place, the legal team gained greater speed, consistency, and audit readiness across the entire contracting process.
Key Outcomes:
40% Faster Drafting
Pre-approved templates reduce repetitive drafting work
35% Faster Approvals
Automated workflows accelerate review cycles
Contracts Managed
1,200+ Contracts Centralized on One Secure Platform.
Compliance Checks
100% Compliance with Required Legal Reviews Before Signing
30+ Approved Templates
Standardized drafting across all business units
Audit-Ready Reporting
Delivered instant access to contract statuses and metrics
About the Client
A diversified industrial powerhouse founded in 1935, the company operates across cement, sugar, power, and refractory sectors with $1.6B in revenue and 8,500+ employees. It is ranked #1 globally by the Carbon Disclosure Project for lowest carbon footprint and sustainability leadership.
Company Size: $1.6+ Billion
Industry: Industrial
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