250+
3
50+
4
Executive Summary
A global consumer electronics and precision technology company partnered with Volody to digitize its contract management process. With no dedicated Contract Management Software, the company was managing contracts through largely manual and disconnected processes.
Volody implemented customized contract management software tailored to the company's specific requirements, including legal-only contract access, centralized contract storage, bulk approvals, workflow automation, and stamp paper repository management.
The solution was implemented in 4-5 weeks, with 50+ users onboarded and 250+ contracts executed. The result was a more convenient, structured, and scalable contract management process tailored to the organization's existing workflows.
Problem Statement
Rising contract volumes drove the shift to digital management
The company manages a wide range of commercial relationships involving contracts, legal agreements, suppliers, business partners, and other stakeholders. As its contract volumes and operational requirements grew, the organization recognized the need to move beyond manual contract management and digitize its overall contract lifecycle.
The Challenge
Manual processes lacked visibility, automation, and secure access
Before implementing Volody, the company had no dedicated contract management software in place. Contract creation, review, and storage were managed manually across disconnected systems, leading to inefficiencies and limited visibility.
As it moved to digitize legal operations, the company needed a flexible, customizable platform that could fit its workflows rather than force a one-size-fits-all process.
Key Requirements Included:
A critical requirement was controlled contract visibility, with access limited to authorized legal users rather than all platform users.
The Solution
Volody built a secure, automated CLM platform
The organization partnered with Volody to digitize its contract management process and create a CLM environment tailored to its operational needs.
Volody first worked to understand the organization's existing processes, user requirements, access controls, and automation needs. Based on these requirements, the platform was modified and customized to fit the organization's way of working.
The solution focused on:
Centralized Contract Repository: Bringing contracts into a structured digital environment.
Role-Based Access: Configuring contract visibility so that sensitive agreements could be restricted to authorized legal users.
Customized Workflows: Configured the platform to support bulk approvals, enabling authorized users to approve multiple contracts simultaneously and streamlining the organization's approval process.
Process Automation: Reducing manual interference by automating relevant stages of the contract lifecycle.
Repository Integration: Supporting the organization's existing document and stamp paper repository requirements.
Flexible Configuration: Adapted the platform to align with the organization's specific workflows and operational requirements.
Implementation
Volody delivered a tailored CLM platform in 4–5 weeks
For this implementation, the process involved:
Requirement Understanding → Configuration → Customization → Workflow & Automation Setup → Repository Setup → User Validation → Go-Live
The focus throughout the implementation was to ensure that the platform adapted to the organization's requirements rather than requiring users to completely change their existing processes.
Before Volody, managing our contracts involved a lot of manual work and disconnected processes. Volody helped us bring everything into one structured, secure platform, while still allowing us to work the way our organization needed. The flexibility and customization made the transition to digital contract management much easier for our team.
- Director:Legal & Compliance
The Result
Streamlined 250+ contracts for 50+ users
The implementation gave the organization a more convenient, structured, and scalable way to manage its contract lifecycle. With the new digital CLM environment in place, the legal team was able to manage contracts more efficiently while maintaining the access controls and workflows required by the organization.
Key Outcomes:
250+ Contracts
Digitized and executed 250+ contracts through a centralized CLM platform.
50+ Users Onboarded
Enabled 50+ users to manage contracts through a unified digital platform.
Digitized Contract
Moved contracts from disconnected systems into one structured digital repository.
Improved Access
Restricted sensitive contracts to authorized legal users for greater control.
Automated Workflows
Streamlined approvals with customized workflows and bulk approval capabilities.
Contract Management
Managed contracts and stamp paper documents together in one repository.
About the Client
A globally recognized consumer electronics and precision technology company, known for timepieces, calculators, & electronic musical instruments. With nearly 8 decades of innovation, it operates across North America, Europe, South Asia, Japan, & India, with 1.8+ billion calculators sold across 116 countries.
Company Size: $1.82B+ Revenue
Industry: Consumer Electronics & Timepieces
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