Volody partners with SMBC, LexisNexis & AMT to Shape the Future of Legal AI - Read Press Release →

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Volody partners with SMBC, LexisNexis & AMT to Shape the Future of Legal AI - Read Press Release

Volody partners with SMBC, LexisNexis & AMT to Shape the Future of Legal AI- Read Press Release

Buried in 200+ Templates? Here's How This Education Giant Fixed It

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200+

Templates To One Click

4

Weeks To Implement

Executive Summary

A leading education and training company managing 200+ standard contract templates needed a more structured and convenient way to organize and find contracts across different business functions.

Volody provided a flexible contract management solution with multiple function-based filters, making it easier for users to quickly identify and access the right contract or template. The platform was configured around the organization's specific requirements while maintaining a simple, user-friendly experience.

The result was a more organized, searchable, flexible, and convenient contract management process, with filtering capabilities that offered a level of customization not available in other solutions the organization evaluated.

Problem Statement

Nearly 200 templates across different verticals were difficult to manage manually

Operating across dozens of business verticals from IT training to aviation, beauty, and banking & finance the company relied on a vast and highly varied library of contract templates, numbering close to 200 standard contracts.

Each template corresponded to different functions, business units, and use cases, making it difficult to organize, locate, and manage them efficiently through manual or generic systems.

The Challenge

Finding the right template across nearly 200 options was difficult

The organization needed a platform that could:

Manage approximately 200 standard contract templates

1

2

Organize contracts based on different business functions

Make it easier for users to find relevant templates

3

4

Provide multiple filtering options based on functional requirements

Offer a simple and convenient user experience

5

6

Rigid systems couldn’t support existing processes

1

Manage approximately 200 standard contract templates

3

Make it easier for users to find relevant templates

5

Offer a simple and convenient user experience

2

Organize contracts based on different business functions

4

Provide multiple filtering options based on functional requirements

6

Rigid systems couldn’t support existing processes

The Solution

Volody built a simple, function-based system to organize 200+ templates effortlessly

Volody worked with the client to build a system specifically designed around this scale and complexity. Rather than treating all 200+ templates as a flat, undifferentiated list, the platform introduced:A flexible, intuitive interface that didn't require heavy technical onboarding to use effectively.

200+ Contract Templates: Centralized the organization's extensive library of standard contract templates within the platform.

Function-Based Organization: Enabled contracts to be organized and accessed according to different business functions.

Template Filtering: Provided multiple filtering options to help users quickly narrow down and identify the contracts or templates relevant to their requirements.

Flexible Configuration: Adapted the platform to accommodate the organization's specific contract management needs.

User-Friendly Experience: Kept the platform convenient and easy to use despite the complexity and volume of contract templates.

See how Volody helped a top e-commerce retailer streamline its contract management.

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Implementation

Volody delivered a tailored CLM platform in 4–5 weeks

The implementation focused on understanding the organization's contract-template structure, functional requirements, and preferred way of working.

Requirement Understanding → Template Structuring → Filter Configuration → Platform Customization → User Validation → Go-Live

The emphasis was on creating a system that was both flexible enough to handle complex requirements and convenient enough for everyday users

With over 200 contract templates across different functions, finding the right one was becoming increasingly difficult. Volody gave us the flexibility to organize and filter them in a way that actually works for our teams.

- Head of Legal

Major Customization

Breadth of filtering options available within the platform

The organization had specific functional requirements for identifying and managing its contracts, and the filtering capabilities allowed users to narrow down the contract library based on multiple parameters.This level of flexibility was particularly valuable given the organization's large template library. Instead of navigating through hundreds of templates manually, users could use relevant filters to find what they needed more efficiently.

The Result

Structured Contract Management, Built for Scale

The organization gained a more structured and convenient way to manage its extensive contract template library.

Key Outcomes:

200+ Templates Centralized

Managed the full contract template library in one structured platform.

Advanced Template Filtering

Found relevant contracts faster using multiple functional filters.

Faster Contract Discovery

Simplified access to the right template without manual searching.

Flexible Platform Configuration

Adapted contract management to the organization’s specific requirements.

Simplified User Experience

Made contract access and management easier for everyday users.

Scalable Template Management

Created a structured foundation for managing growing contract volumes.

About the Client

A pioneer in non-formal education and vocational training, operating hundreds of learning centers worldwide across IT, media & entertainment, retail & aviation, beauty & wellness, and banking & finance. Since the mid-1980s, the company has trained students, professionals, and enterprises globally as both a direct-to-individual and enterprise-focused training provider , operating 800+ centers across 40 countries and 5 continents, and having trained over 7 million students to date.

Company Size: $52.5M+ revenue

Industry: Education & vocational training

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